Managed Bookkeeping
Clean, current books — ready for ETA e-invoicing in Egypt and ZATCA in Saudi Arabia, with UAE VAT tracked — run by professionals, under your full oversight.
Fees are confirmed in writing after the consultation.
25+ years CFO-level leadership · 200+ clients · 98% client retention · No lock-in, monthly
Monthly bookkeeping for Egyptian companies
Clean, current books, with ETA e-invoicing and VAT filings tracked by a senior-supervised team — under your full oversight. No lock-in: rolling monthly agreement.
Fees are confirmed in writing after the consultation.
25+ years CFO-level leadership · 200+ clients · 98% client retention · No lock-in, monthly
ETA e-invoicing for your company — handled inside your monthly books
We record and review your invoices on the Egyptian Tax Authority system and tie them to your monthly books and returns. On the standard or the simplified tax regime? We review your position in a free 30-minute consultation.
Fees are confirmed in writing after the consultation.
25+ years CFO-level leadership · 200+ clients · 98% client retention · No lock-in, monthly
Managed bookkeeping (sometimes called outsourced bookkeeping) is the day-to-day recording of every transaction your business makes — sales, purchases, payroll, expenses, bank movements — done accurately, on time, and ready for tax filing, audit, and management reporting.
Managed bookkeeping (sometimes called outsourced bookkeeping) is the day-to-day recording of every transaction your business makes — sales, purchases, payroll, expenses, bank movements — done accurately, on time, and ready for tax filing, audit, and management reporting.
Axcell runs this function as a managed service. Your books live in your accounting system. Your team retains control of approvals and authorizations. Our team handles the operational work — data entry, reconciliations, ZATCA e-invoicing capture, and month-end procedures — supervised by senior accountants and a founder with 25+ years of CFO experience.
- Daily transaction recording in your ERP or accounting system (Odoo, QuickBooks, Zoho, Xero, ERPNext, SAP)
- Bank, credit card, and e-wallet reconciliations — weekly or monthly cadence
- Accounts receivable and accounts payable processing and aging reports
- ZATCA Phase 2 e-invoicing capture and validation (Saudi Arabia)
- Payroll, social insurance and statutory deductions (Egypt, KSA, UAE)
- Petty cash, expense claim processing, and vendor onboarding documentation
- Month-end close package: trial balance, sub-ledger reconciliations, supporting schedules
Owners and CEOs running a business between 5 and 200 employees who do not have the volume to justify a full-time accounting team, or who have one but need an experienced layer above it.
Family businesses in Saudi Arabia, the UAE, and Egypt that want professional bookkeeping discipline without exposing sensitive data to a freelancer or an unvetted firm.
Founders preparing for fundraising, audit, or a transaction (sale, merger, partnership) who need books that pass external scrutiny.
- Migration: we take over from your existing accountant, freelancer, or in-house team without disrupting operations
- Setup: chart of accounts review, system configuration, integration with banks and payment processors
- Steady-state: monthly close on a fixed calendar, with management accounts within 5–10 working days of month-end
- Reporting: monthly management accounts package, KPI dashboard, exception report
- Compliance: VAT filing (Saudi 15%, UAE 5%, Egypt 14%), corporate tax filings, ZATCA Phase 2 integration
- Audit support: full schedules, sub-ledger reconciliations, and direct liaison with your external auditor
You retain ownership of your accounting system and your data. Our team operates inside your environment using named, vetted personnel under a signed NDA and DPA (Data Processing Agreement compliant with Saudi PDPL, UAE Personal Data Protection Law, and Egyptian Data Protection Law).
We assign one Account Manager (your single point of contact) and a delivery team of 1–3 accountants sized to your transaction volume.
Monthly close runs on a published calendar. You receive the management accounts package within 5–10 working days of month-end, depending on tier.
Fees are a monthly retainer based on transaction volume, system complexity, and number of legal entities. Three tiers — Essentials, Standard, Enterprise — and a custom tier for groups and multi-entity holdings.
Fees are confirmed in writing after a free 30-minute consultation. No lock-in: rolling monthly agreements with quarterly review meetings.
A one-time onboarding step covers system migration and a chart of accounts review.
- Books closed and reported within 5–10 working days of month-end — instead of slipping to day 25
- Real-time visibility through a single management dashboard (your data, your system, our reporting layer)
- Every ZATCA, FTA and ETA filing tracked on a compliance calendar and submitted on time — no late-filing penalties
- Audit-ready trial balance and supporting schedules at any moment
- A named team that your auditor, your bank, and your investors can engage directly
Common questions about Managed Bookkeeping
What is the difference between managed bookkeeping and outsourced bookkeeping?
They describe the same service with different framing. Managed bookkeeping emphasizes that your data stays in your system and your team retains oversight — the bookkeeping function is run by an external team under your control. Outsourced bookkeeping is the older term still used widely in SEO and search. Axcell uses both interchangeably; the operating model is the same.
Is outsourced bookkeeping safe under Saudi PDPL?
Yes, when the provider operates under a signed Data Processing Agreement (DPA) compliant with the Saudi Personal Data Protection Law (PDPL, enforced by SDAIA since September 2024) and uses named, vetted personnel under NDA. Axcell signs a PDPL-aligned DPA with each client and follows documented data-handling procedures: named staff under NDA, least-privilege access, and work performed inside your own systems.
How much does outsourced bookkeeping cost in Saudi Arabia?
It depends on your monthly transaction count, number of bank accounts, payroll headcount, and how complex your e-invoicing integration is. Axcell scopes your books in a free 30-minute consultation and confirms a fixed monthly fee in writing, so you know the full cost before you commit.
Do I need a SOCPA-licensed firm for my bookkeeping?
For pure transaction recording, no — SOCPA membership is mandatory only for the signing auditor of statutory financial statements. Axcell is not a SOCPA-licensed audit firm: we keep IFRS / SOCPA-aligned books and work alongside your licensed external auditor at year-end.
Will outsourcing bookkeeping make my data vulnerable?
No, when proper controls are in place. Your data remains in your accounting system (we operate inside your environment, not in ours). Access is restricted to named personnel under NDA. All access is logged. Data Processing Agreement complies with PDPL, UAE PDPL, and Egyptian Data Protection Law. Saudi-owned data does not leave Saudi territory unless explicitly authorized.
How fast can you take over our existing books?
Standard takeover runs 30 days from contract signature to first full month of close. Week 1: chart of accounts review and system access. Week 2: transition meeting with your existing accountant or team. Week 3: parallel processing. Week 4: first month-end close under Axcell. Clean books accelerate this; messy books may need a separate cleanup project.
Do you handle ETA e-invoicing for Egyptian companies?
Yes — capture, review and reconciliation of your e-invoices with your monthly books and VAT returns. We confirm scope in a free 30-minute consultation.
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